The annual auction has been a Mt. School tradition for over 20 years and is the major fundraising event for the school. Fundraising reduces tuition by 25%.

When and where will it be?

6PM - 10PM, Saturday, March 24^th, 2012

Redwood Estate Pavillion, 21450 Madrone Dr, Los Gatos, CA 95033

What are my auction requirements?

Solicit four vendors of your choice (unless you do a FULL auction buyout of $450 to be paid by 2/1/11). If you do not have four vendors that you’d like to solicit, the auction co-chairs will assign you vendors from a master list of targeted vendors.

Participate on one auction committee.

Make an individual family donation or join 1-2 other families and make a group donation (unless you do a family donation buyout of $50 by 2/1/11)

Contribute to your class project. Each class will have an auction liaison who will organize the class project.

What are the important deadlines I should be aware of?

The following is a list of deadlines to note. Email reminders will be sent out prior to each deadline.

10/1/11: Take the Auction Job Survey to choose your committee job and the four vendors you will solicit.

Click here to take the survey: <Link will be available on 9/19/11>

11/1/11: Fill in the Auction Family Donation Form to specify what your family will donate:

Click here to access the document: <Link will be available on 10/15/11>

1/15/12: Complete first round of solicitation phone calls to your vendors and enter results in solicitations log.

2/1/12: Auction buyout payments due.

Full auction buyout The auction buyout is $450 to be paid by 2/1/12. See question seven for more information.

Family donation buyout: The family buyout is $50 to be paid by 2/1/12. See question six for more information.

2/1/12: Complete the second round of phone calls to your vendors and enter results in solicitations log.

2/1/12: Drop off your family donation at the storage location.

2/1/12: Class donations due at storage location.

2/15/12: Complete third round of phone calls to your vendors and enter results in solicitations log.

3/1/12: Vendor donation due at storage location.

If you are unable to meet any of the deadlines above, please make arrangements with Karen mcvay_karen@yahoo.com

A long time Mt. School tradition – families create or buy an item or offer a service to donate to be part of the silent or live auction. If you are unsure of what to donate or want to browse a catalog of ideas, please contact your class auction liaison or Karen mcvay_karen@yahoo.com who will provide you with a catalog of ideas.

What is a family donation buyout?

The family donation buyout is $50. By choosing the family donation buyout, your family will not be required to donate your one family item. Family donation buyout payments not received by 2/1/12 will increase as follows:

By $10 if received 2/23/12 – 3/2/12

By $20 if received 3/3/12 – 3/9/12

By $30 if received 3/10/12 – 3/16/12

By $40 if received 3/17/12 – 3/24/12

Please make checks payable to LGSONS and mail to Karen McVay, 5235 Harwood Rd, San Jose 95124.

What is a full buyout?

By choosing the full auction buyout, you are not required to participate on an auction committee, do any solicitation phone calls or make a family donation. You are however, still required to participate in the class donation. It is important that all buyouts are received by the deadline. This helps the auction co-chairs determine how many people are available to participate on auction committees and how much money is available from buyouts to help fund the event. The full buyout amount is $450 and the check must be received by 2/1/12. Full buyout payments not received by 2/1/12 will increase as follows:

By $50 if received 2/23/12 – 3/2/12

By $100 if received 3/3/12 – 3/9/12

By $150 if received 3/10/12 – 3/16/12

By $200 if received 3/17/12 – 3/24/12

Unless you have made previous arrangements with Mt. School Director Jane Krejci. Please make checks payable to LGSONS and mail them to Karen McVay, 5235 Harwood Rd, San Jose, CA 95124.

What is a class project donation?

Together the class parents and teachers choose a project to create as a group. It can be a handmade or hand decorated item -- or a service that can be purchased as a class. If you need ideas or would like to see a catalog please contact your class auction liaison or Karen mcvay_karen@yahoo.com.

Why do I need to solicit?

The entire school community benefits from a successful annual auction and a successful auction needs great solicitations! By making four phone calls, every family is making a crucial first contribution to this year’s auction. If you think you are able to help the solicitations team or would like to focus on this area as your committee work in addition to the required four phones calls, please contact Karen (408) 608-4316.

Do the auction chairs get paid/ discount tuition/ perks?

The auction co-chairs serve as voting board members, and receive the following exemptions for their auction chair work: credit for one circle meeting or night class per semester, waiver from the four-hour work day requirement, and an auction family donation credit.

What do I do if I have any questions or concerns about my auction committee work, or team?

Contact any of the four co-chairs

Karen mcvay_karen@yahoo.com

Amy amy3614@aol.com

Ramanan rrramanan@gmail.com

Rusti ricenogle@mac.com

What if I have an extenuating situation and can’t work for the auction?

You can do a full buyout; you will be exempt from committee work, solicitations calls or family donation.

Do I get to pick my committee job?

The four co-chairs try to accommodate your choices as best as they can. Please fill out the Auction Job Survey (Auction Job Survey) and pick three choices. They will do their best to assign you at one of your requested positions.

Auction Job descriptions:

Logistics

Party Planning

Solicitations

What if I want to give private feedback?

Email any of the 4 co-chairs:

Karen mcvay_karen@yahoo.com

Amy amy3614@aol.com

Ramanan rrramanan@gmail.com

Rusti ricenogle@mac.com

Where do I update my solicitations log?

Update your log here: <link will be available on 1/1/12>

Where can I see if the business I solicited sent the donation?

Check the status of a donation here: <link will be available on 1/1/12>

Where and when do I drop off my family/ class donation?

Family and class donations need to be dropped at our storage family no later than 2/1/12. If your donation is not at our location for tagging, it will be implied you are paying a family donation buyout unless you have made previous arrangements with the Solicitation/ Donations co-chair Karen at (408) 608-4316.

Who do I contact if I have questions?

At Mountain School everyone is very helpful when it comes to our fundraiser and answering questions. You can talk to your class rep, your auction committee lead person, your auction class liaison, teachers or any of the four auction chairs.

How much does it cost to come to the auction?

Each family is entitled to two tickets. Tickets for alumni and guests are $30 per person.

Who comes to the auction?

Parents, relatives, adult friends of currently enrolled families, alumni families and teachers come to the auction. It's a fun adult-only social event for the Mt. School community and is a cornerstone of the school's fundraising efforts. Please free to extend an invite to friends, family or anyone you might enjoy a wonderful evening out to help support our incredible Mt. School.